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What is Documents International, LLC?

What type of services does your company offer?

What is an Apostille?

Do all Apostilles have to look exactly the same?

How are apostilles affixed to public documents?

How does a United States Secretary of State office affix an apostille to a document?

What are the effects of an Apostille?

If the recepient of my Apostille wants to verify my Apostille, what should I suggest?

Once I have an Apostille, do I need anything else to show that the signature or seal on my public document is genuine?

Can Apostilles be rejected in the country where they are to be used?

What about electronic Apostilles and electronic Registers of Apostilles?

What is the Hague Convention and it’s Apostille Section?

Who are the Member Countries of the Apostille Section of the Hague Convention?

What kind of documents can be Apostilled?

How can I get an Apostille for my documents?

Do you offer rush Apostille services?

What are the turnaround-times for your Apostille services?

What are your Apostille service rates?

What is an Embassy Legalization?

List the Embassies from which Documents International, LLC provides Embassy Legalization Services.

What kind of documents can be Legalized by an Embassy?

What are your Embassy Legalization service rates?

What are the turnaround-times for your Embassy Legalization services?

Do you process documents from any state in the United States?

Do you offer translation services?

Why should I get my Degree Apostilled?

What type of payments does your company accept?

Do you offer International Apostille services?

Q. What is Documents International, LLC?

A. We are a professional company that specializes in nationwide expedited Apostille and Embassy Legalization services, for the international use of documents. For four years, Documents International, LLC has been the world leader in the Apostille and Embassy Legalization field. We firmly believe that customer service is what makes today’s companies strong, from the first time you contact us, the dedication and enthusiasm of our management team and staff will be obvious to you. Our team is responsible in making our client’s experience a great one. Our team of adept professionals will strive to do everything possible to ensure a smooth experience during your document legalization process and most importantly, to help you solve your document legalization needs in a timely manner.

Click here to download the order form and begin your Apostille or Embassy Legalization right now.

Q. What type of services does your company offer?

A. We offer two type of services: APOSTILLE SERVICES. If you are going to use your document in a member country of the Apostille Section of the Hague convention you need an Apostille.
Click here to see the list of countries that accept an Apostille. EMBASSY LEGALIZATION SERVICES. If you are going to use your document in a non-member country of the Apostille Section of the Hague convention you need an Embassy Legalization. Click here to see the list of countries that require Embassy Legalization.

Q. What is an Apostille?

A. An Apostille is the simplified certification of public documents (including notarized), for their international use in all nations that have joined the Apostille Section of the Hague Convention. Signatory countries have agreed under the Apostille Section of the Hague Convention to recognize public documents certified by the “Apostille”.

This certification ensures that public documents are valid within the country where the document was originally issued or notarized. The main function of the Apostille is to certify the authenticity of the signature on the document (ie: State Registrar, County Clerk, Judge, Vital Records Officer or Notary Public).

The Apostille also certifies the capacity in which the person signing the document acted and the identity of any stamp or seal affixed to the document. The apostille must be issued in the State where the document was issued, or got notarized. The Apostille is a one page document embossed with the Great Seal of a State (see sample image) and includes includes the facsimile signature of the individual issuing the certificate.

There are currently over 60 member states of the Hague convention, and in the future, many other countries will join the Apostille Section of the Hague Convention to be able to recognize the Apostille for the international legalization of documents.

The Apostille is applied only to public documents, signed by an authority or official connected with a court or tribunal of the State (including documents issued by an administrative, constitutional or ecclesiastical court or tribunal, a public prosecutor, a clerk or a process-server); administrative documents; notarial acts; and official certificates which are placed on documents signed by persons in their private capacity, such as official certificates recording the registration of a document or the fact that it was in existence on a certain date and official and notarial authentications of signatures.

Almost every kind of document including: Birth Certificate, Adoption Certificate, Marriage Certificate, Divorce Decree, Death Certificate, Power of Attorney, School Diploma and/or Transcripts, Corporate Documents, Affidavits, Identity documents and/or Passports, Deeds and Wills, Agreements, Bills of Sale, Proof of Ownership, Private Documents.

Documents International, LLC provides expedited apostille services for any type of US document from all 50 States, the District of Columbia, Puerto Rico, the Virgin Islands, American Samoa & Guam.Contact us at: service@apostilla.com

sampleapostille FAQ

Q. Do all Apostilles have to look exactly the same?

A. No. A model apostille certificate is provided by an Annex to the Apostille Convention and Apostilles should conform as closely as possible to this model certificate. An Apostille must be identified as an Apostille and include the following title: Convention de la Haye du 5 octobre 1961. An apostille must include a box with the 10 numbered standard informational items. An apostille may also provide additional information such as information about the public document to which it relates, it may recall the limited effect of an Apostille, it may provide a web link to verify its authenticity or it may specify that the Apostille is not to be used in the country that issued it. Such additional information must be outside the box that holds the 10 numbered standard informational items. While an Apostille should conform as closely as possible to the model certificate, in practice Apostilles issued by different Competent Authorities vary. These variations may be in design, size and color as well as in any additional elements mentioned outside the box that holds the 10 numbered standard informational items. Such variations in appearance are not a basis for refusal of an Apostille by the intended recipient. - This text was extracted from “The ABC of Apostilles” by the HccH (Hague Conference on Private International Law that you can look at: www.hcch.net)

Q. How are apostilles affixed to public documents?

A. An Apostille must be placed directly on the public document itself or on a separate attached page (called an allonge). Apostilles may be affixed by various means, including rubber stamps, self-adhesive stickers, impressed seals, etc. If an Apostille is placed on an allonge, the letter can be attached to the underlying public document by a variety of means, including glue, grommets, staples, ribbons, wax seals, etc. While all of these means are acceptable under the Convention, Competent Authorities are encouraged to use more secure methods of affixation so as to safeguard the integrity of the Apostille. Failure to affix an Apostille in a particular manner is not a basis for refusing the Apostille. You should never detach an Apostille, regardless of weather it is placed directly on the public document or on an allonge. - This text was extracted from “The ABC of Apostilles” by the HccH (Hague Conference on Private International Law that you can look at: www.hcch.net)

Q. How does a United States Secretary of State office affix an apostille to a document?
A Special Commission met 28 October to 4 November 2003 to discuss many issues regarding practical operation of the Hague in connection to Apostille, evidence and service conventions. The formal requirements of the Apostille were discussed and the Special Commission concluded that there are a variety of means of affixing an Apostille to a public document. These means may include rubber stamp, glue, (multi-colored) ribbons, wax seals, impressed seals, self-adhesive stickers, etc. As to an allonge, these may include glue, grommets, staples, etc. It is noted by the Special Commission that all these means are acceptable under the Convention, and that, therefore, these variations cannot be a basis for the rejection of Apostilles. ie: North Carolina has chosen the glue method of affixing the Apostille to the document.

Q. What are the effects of an Apostille?

A. An Apostille only certifies the origin of the public document to which it relates: it certifies the authenticity of the signature or seal of the person or authority that signed or sealed the public document and the capacity in which this was done. An Apostille does not certify the content of the public document to which it relates. Apostilles are not grants of authority and do not give any additional weight to the content of underlying documents. An Apostille may never be used for the recognition of a document in the country where that document was issued – Apostilles are strictly for use of public documents abroad. It is up to the country where the Apostille is to be used to decide how much weight to give the underlying public document. - This text was extracted from “The ABC of Apostilles” by the HccH (Hague Conference on Private International Law that you can look at: www.hcch.net)

Q. If the recepient of my Apostille wants to verify my Apostille, what should I suggest?

A. Each Competent Authority is required to keep a register in which it records the date and number of every Apostille it issues, as well as information relating to the person or authority that signed or sealed the underlying public document. Recipients may contact the Competent Authority identified on the Apostille and ask whether the information on the Apostille corresponds with the information in the register. In order to verify a particular Apostille, recepients may contact the Competent Authority. Contact information for the Competent Authorities, including phone numbers and website information, such as the URL of e-Registers where applicable, is available in the Apostille Section of the Hague Conference website: www.hcch.net Many Competent Authorities have started to operate online electronic Registers (e-Registers). These e-Registers allow for easy online queries to verify the origin of an Apostille without Competent Authorities having to answer these queries individually by phone, e-mail or otherwise. If a Competent Authority operates such an e-Register, the web address of the e-Register is mentioned on the Apostille. While the Permanent Bureau (Secretariat) of the Hague Conference provides a broad range of services to support Contracting States in the effective implementation and practical operation of the Apostille Convention, it does not issue any Apostilles, does not maintain any register of Apostilles and does not keep any copies of Apostilles. If the intended recipient of your apostillised public document has doubts about the origin of the Apostille, you should encourage him or her to immediately contact the Competent Authority mentioned on the Apostille and ask the latter to verify whether it really issued the Apostille. If available, an e-Register allows for a quick online query. - This text was extracted from “The ABC of Apostilles” by the HccH (Hague Conference on Private International Law that you can look at: www.hcch.net)

Q. Once I have an Apostille, do I need anything else to show that the signature or seal on my public document is genuine?

A. No. An Apostille issued by the relevant Competent Authority is all that is required to establish that a signature or seal on a public document is genuine and to establish the capacity of the person or authority that signed or sealed the public document. If the Convention applies, an Apostille is the only formality to establish the origin of the public document - no additional requirements may be imposed to authenticate the origin of the public document. - This text was extracted from “The ABC of Apostilles” by the HccH (Hague Conference on Private International Law that you can look at: www.hcch.net)

Q. Can Apostilles be rejected in the country where they are to be used?

A. Apostilles issued in accordance with the requirements of the Convention must be recognized in the country where they are to be used. Apostilles may only be rejected if and when: their origin cannot be verified, or their formal elements differ radically from the model certificate annexed to the Convention. While an Apostille should conform as closely as possible to the Model Certificate annexed to the Convention, in practice Apostilles issued by different Competent Authorities vary in design, size and color as well as in any additional elements that may be included on the Certificate. Such variations in appearance are not basis for refusal of an Apostille. Failure to affix an Apostille to the public document in a particular manner is not a basis for refusing the Apostille. Additional text on an Apostille outside the box with the 10 numbered standard informational items is not a basis for rejection of an Apostille. Apostille Certificates issued by the countries that are not party to the Convention must be rejected in all other States as being contrary to the Convention. - This text was extracted from “The ABC of Apostilles” by the HccH (Hague Conference on Private International Law that you can look at: www.hcch.net)

Q. What about electronic Apostilles and electronic Registers of Apostilles?

A. The Convention does allow Competent Authorities to issue Apostilles in electronic form (e-Apostilles) and to maintain electronic registers of Apostilles (e-Registers). Many Competent Authorities are developing and implementing e-Apostilles and e-Registers, as suggested by the Permanent Bureau (Secretariat) of the Hague Conference under the electronic Apostile Pilot Program (e-APP). For more information about the e-APP in general, and on whether a particular Competent Authority issues e-Apostilles and/or maintains an e-Register, see the e-APP website at www.e-APP.info - This text was extracted from “The ABC of Apostilles” by the HccH (Hague Conference on Private International Law that you can look at: www.hcch.net)

Q. What is the Hague Convention and it’s Apostille Section?

A. On October 5, 1961, many nations joined to create a simplified method of “legalizing” documents for universal recognition. This group of nations agreed on the Apostille Section of the the Hague Convention. They adopted a document referred to as an Apostille that is internationally recognized by all member nations. The official site for the Hague Conference on Private International Law is: www.hcch.net

Q. Who are the Member Countries of the Apostille Section of the Hague Convention?

Albania, Andorra, Antigua and Barbuda, Argentina, Armenia, Australia, Austria, Azerbaijan, Bahamas, Barbados, Belarus, Belgium, Belize, Botswana, Bosnia and Herzegovina, Brunei Darussalam, Bulgaria, Cape Verde, China (Macau), China (Hong Kong), Colombia, Cook Islands, Croatia, Cyprus, Czech Republic, Denmark, Dominica, Dominican Republic, Ecuador, El Salvador, Estonia, Fiji, Finland, France, Georgia, Germany, Greece, Grenada, Honduras, Hungary, Iceland, India, Ireland, Israel, Italy, Japan, Kazakhstan, Korea, Republic of, Latvia, Lesotho, Liberia, Liechtenstein, Lithuania, Luxembourg, Malawi, Malta, Marshall Islands, Mauritius, Mexico, Moldova, Republic of, Monaco, Montenegro, Namibia , Netherlands, Netherland Antilles, New Zealand, Nicaragua, Niue, Norway, Panama, Peru, Poland, Portugal, Romania , Russian Federation, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines , Samoa, San Marino, Sao Tome and Principe, Serbia, Seychelles, Slovakia , Slovenia, South Africa , Spain, St. Marteen, Suriname, Swaziland, Sweden , Switzerland , The former Yugoslav Republic of Macedonia, Tonga , Trinidad and Tobago, Turkey, Ukraine ,United Kingdom of Great Britain (U.K) and Northern Ireland, United States of America, Uruguay, Vanuatu, Vatican City and Venezuela.

Q. What kind of documents can be Apostilled?

A. Almost every kind of document including: Birth Certificate, Adoption Certificate, Marriage Certificate, Divorce Decree, Death Certificate, Power of Attorney, School Diploma and/or Transcripts, Corporate Documents, Affidavits, Identity documents and/or Passports, Deeds and Wills, Agreements, Bills of Sale, Proof of Ownership, Private Documents.

Q. How can I get an Apostille for my documents?

A. It’s easy! In order to get your documents Apostilled, you should send them to us (along with the order form –click here to download the order form–) to:

  • Documents International, LLC
    1777 NE Loop 410 Suite 600
    San Antonio, TX 78217
    Tel. 1-(866)-299-4379

Q. Do you offer rush Apostille services?

A. You may qualify for our rush apostille services if you only need an apostille on a photocopy of your document. It is crucial however, that before hiring our rush apostille services, you confirm with your accepting agent or agency, that this option will be acceptable for your purposes outside the country. To apply for our rush apostille services click here now.

Q. What are the turnaround-times for your Apostille services?

A. The turnaround time for our Apostille services depends specifically on the type of document you need to be apostilled or legalized through the embassy, and the State where we will be processing it. It could go from 24 hours to 7 business days. Please email us at: service@apostilla.com for further information.

Q. What are your Apostille service rates?

A. $260 USD for each apostilled document.

ALL INCLUDED: All government and agent fees.

$20 USD for courier and handling within the US.

$50 USD for Canada, Mexico and the Caribbean. $75 USD for Central and South America. $50 USD for Canada, Mexico and the Caribbean. $100 USD for the rest of the world.

EXTRA FEES APPLY TO CERTAIN TYPES OF DOCUMENTS FOR BOTH APOSTILLE AND EMBASSY LEGALIZATION SERVICES:
$100 USD extra for the following documents: Vital Records that are originated in Puerto Rico, Nevada and New York State (* Except New York City Vital Records). California Vital Records that require County Clerk Certification. Documents notarized in Hawaii, Kentucky, Maryland, New York State (* Except New York City notarized documents), Ohio and Tennessee that require a County Clerk Certification.
$600 USD extra for each corporate document to be used in the United Arab Emirates.
State issued corporate documents may have extra fees, please contact us for further details.
In the case of Certificates of Naturalization, Reports of Birth Abroad and Federal Court Documents that require DoJ certification or involve more complicated and lengthy processes, we quote on a case by case basis.

Q. What is an Embassy Legalization?

A. An Embassy Legalization process is required, when the country where you intend to use your documents is a non-member of the Apostille Section of the Hague Convention. Documents International, LLC provides expedited Embassy Legalization services for any type of US document from all 50 States, the District of Columbia, Puerto Rico, the Virgin Islands, American Samoa & Guam. Contact us at: service@apostilla.com

Q. List the Embassies from which Documents International, LLC provides Embassy Legalization Services.

Afghanistan, Algeria, Angola, Bahrain, Bangladesh, Benin, Bhutan, Bolivia, Brazil, Burkina Faso, Burma, Burundi, Cambodia, Cameroon, Canada, Chad, Chile, China, People’s Republic of, Comoros, Congo, Costa Rica, Cote d’Ivoire, Djibouti, East Timor, Egypt, Eritrea, Ethiopia, Gabon, Gambia, Ghana, Guatemala, Guinea, Guinea – Bissau, Guyana, Haiti, Indonesia, Iran, Iraq, Jamaica, Jordan, Kenya, Kiribati, Korea, Kuwait, Kyrgyzstan, Laos, Lebanon, Libya, Madagascar, Malaysia, Maldives, Mali, Mauritania, Micronesia, Moldova, Mongolia, Morocco, Mozambique, Myanmar, Nauru, Nepal, Niger, Nigeria, Oman, Pakistan, Palau, Palestine * Palestine Mission (PLO), Paraguay, Philippines, Qatar, Rwanda, Saudi Arabia, Senegal, Sierra Leone, Singapore, Solomon, Somalia, Sri Lanka, Sudan, Syria, Taiwan, Tajikistan , Tanzania , Thailand , Togo, Tunisia , Turkmenistan, Tuvalu, United Arab Emirates (UAE), Uganda, Uzbekistan, Vietnam, Yemen, Zambia, Zimbabwe.

Q. What kind of documents can be Legalized by an Embassy?

A. Almost every kind of document including: Birth Certificate, Adoption Certificate, Marriage Certificate, Divorce Decree, Death Certificate, Power of Attorney, School Diploma and/or Transcripts, Corporate Documents, Affidavits, Identity documents and/or Passports, Deeds and Wills, Agreements, Bills of Sale, Proof of Ownership, Private Documents.

Q. What are your Embassy Legalization service rates?

A. The flat rate is $550 USD per Embassy Legalization service.

EXTRA FEES APPLY TO CERTAIN TYPES OF DOCUMENTS FOR BOTH APOSTILLE AND EMBASSY LEGALIZATION SERVICES:
$100 USD extra for the following documents: Vital Records that are originated in Puerto Rico, Nevada and New York State (* Except New York City Vital Records). California Vital Records that require County Clerk Certification. Documents notarized in Hawaii, Kentucky, Maryland, New York State (* Except New York City notarized documents), Ohio and Tennessee that require a County Clerk Certification.
$600 USD extra for each corporate document to be used in the United Arab Emirates.
State issued corporate documents may have extra fees, please contact us for further details.
In the case of Certificates of Naturalization, Reports of Birth Abroad and Federal Court Documents that require DoJ certification or involve more complicated and lengthy processes, we quote on a case by case basis.

$20 USD for courier and handling within the US.
$50 USD for Canada, Mexico and the Caribbean.
$75 USD for Central and South America.
$50 USD for Canada, Mexico and the Caribbean.
$100 USD for the rest of the world.

Q. What are the turnaround-times for your Embassy Legalization services??

A. The turnaround time for our Embassy Legalization services depends specifically on the type of document you need to be apostilled or legalized through the embassy, and the State where we will be processing it. It could go from one week hours to 15 business days. Please email us at: service@apostilla.com for further information.

Q. Do you process documents from any state in the United States?

A. Yes, we have agents all over the country, so we provide services from all 50 states, the District of Columbia, Puerto Rico, the Virgin Islands, American Samoa & Guam.

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Q. Do you offer translation services?

A. Documents International, LLC now offers translation services through third party translators. If you need to translate your documents into any language, please upload your files through the submission form and indicate whether you need your translation to be certified and/or notarized. You will also need to indicate if you need an original translation to be shipped to you domestically or internationally, or if you only need your translation to be sent by email. Once you submit your documents and information, we will send you a quote within the following 24 hours.
Click here to get your translation quote today.

Q. Why should I get my Degree Apostilled?

A. The simplicity and widespread acceptance of an Apostille has resulted in becoming the most widely used method for legalizing a degree in order to use it internationally.

Q. What type of payments does your company accept?

A. We accept all major credit and debit cards (Visa, MasterCard, American Express, Discover), PayPal, US Bank deposit or wire transfers, Mexico Bank deposit or wire transfers and company or personal checks payable to “Documents International, LLC”.

Q. Do you offer International Apostille services?

A. Documents International, LLC doesn’t offer international Apostille services but we can refer you to international apostille agents from the countries listed below. If you require an international apostille, please send us an email to: international@apostilla.com

AMERICAS: Canada, Mexico, Argentina, Bolivia, Brazil, Colombia, Chile, Ecuador, Peru, Uruguay and Venezuela.
EUROPE: Armenia, Belarus, Georgia, Germany, Greece, Ireland, Israel, Italy, Moldova, Russia, Spain, Ukraine and United Kingdom (England, Wales, Scotland and Northern Ireland).
ASIA: Hong Kong, Kazakhstan and Uzbekistan.

IF YOU HAVE ANY FURTHER QUESTIONS, FEEL FREE TO CALL US MONDAY THROUGH FRIDAY 9:00 AM TO 5:00 PM EASTERN STANDARD TIME

During non business hours please leave us a voicemail with your full name, phone number with area code and email address. We will get back to you as soon as possible.

TOLL FREE 1 866 299 4379 OR EMAIL US AT service@apostilla.com